Aspen iRecord® Account Pricing & Fees

Registration Fee: 

From March 23rd 2020 Aspen Grove Solutions waives subscription fees to support our community through Covid-19: read more

For a Vendor with One Contact to be submitted for the Industry Standard Background Check - Now $0 (previously $50)

What's included: 

• Vendor verification of your business
• Online access to your web portal for managing the background check for a single contact
• Ability to profile your business
• Ability to share your business’s proof of compliance with your work provider (Your Network Owner) in a totally secure and safe environment
• Ability to obtain proof of compliance from businesses who you assign work to (Your Network Members)
• Availability of our team of friendly and knowledgeable customer care professionals to ensure a positive experience in relation to all aspects of the Aspen iRecord® process

Annual renewal fee of $0 (previously $50)

For a Vendor with Multiple Contacts to be submitted for the Industry Standard Background Check - Now $0 (previously $100)

What's included: 

• Vendor verification of your business
• Online access to your web portal for managing the background checks for multiple contacts from a centralized depository
• Ability to profile your business
• Ability to share your business’s proof of compliance with your work provider (Your Network Owner) in a totally secure and safe environment
• Ability to obtain proof of compliance from businesses who you assign work to (Your Network Members)
• Availability of our team of friendly and knowledgeable customer care professionals to ensure a positive experience in relation to all aspects of the Aspen iRecord® process

Annual renewal fee of $0 (previously $100)

Your Aspen iRecord® Annual Renewal Fee is an automated process billed to the credit card on file annually. Note: Aspen Grove Solutions will inform you by email, of your Annual Renewal Fee 5-7 business days before your credit card is charged.

Background Check Agency Fee - Initial

Per Employee Background Check - Has not been a New York Resident within the last 7 years - $62

What's included: 

• Industry standard background check
• Receipt of your unique ABC# confirming you have completed an industry standard background check
• Validation and proof of background check compliance at point of service
• 4-Levels of Background Check (Please refer to FAQ for explanation of levels)
• Enhances your professional status within the industry

Per Employee Background Check - Is now or has previously been a New York Resident within the last 7 years - $157

What's included: 

• Same as above
• Price includes additional New York County Courts Fee

Background Check Agency Fee - Renewal on an IC01

Annual Renewal Background Check - Has not been a New York Resident within the last 7 years - $47

What's included: 

• Retention of background check standing
• Validation and proof of background check compliance at point of service
• Retention of unique ABC# status

Annual Renewal Background Check - Is now or has previously been a New York Resident within the last 7 years - $142

What's included: 

• Same as above
• Price includes additional New York County Courts Fee

Background Check Agency Fee - Renewal on an IC02, IC03, IC04, expired background check or where there was an issue with contact’s name, SSN and/or DOB on their most recent background check

Annual Renewal Background Check - Has not been a New York Resident within the last 7 years - $62

What's included: 

• Retention of background check standing
• Validation and proof of background check compliance at point of service
• Retention of unique ABC# status

Annual Renewal Background Check - Is now or has previously been a New York Resident within the last 7 years - $157

What's included: 

• Same as above
• Price includes additional New York County Courts Fee

Upgrade Subscription Plan

If you have selected the Starter subscription plan and later find that you need to purchase multiple background checks, you can upgrade to the Growing Business subscription plan.

Important: Your credit card will subsequently be charged a pro-rated Upgrade Fee (a one-off payment on the day of the upgrade) calculated at $0.14 per day. When you upgrade, the system will multiply this value by the number of days until the renewal date of your current subscription. If the amount due is more than $0.50, your store credit card will be charged. If it's less, a debit will be added to the Stripe balance.

An Annual Subscription Plan Fee of $100.00 will then apply each year, commencing on your annual renewal date.

Downgrade Subscription Plan

If you have selected the Growing Business subscription plan and later find that you no longer need to purchase multiple background checks, you can downgrade to the Starter subscription plan.

An Annual Subscription Plan Fee of $50.00 will then apply to each year commencing on your annual renewal date.

Important: The downgrade will be done immediately, a credit is added to Stripe balance. However, the purchase of more than one background check or transfer of another contact's background check into the account, will require an upgrade to subscription plan Growing Business. 

NOTE:  The value of Stripe balance will be applied in the next subscription/renewal charge