The Aspen iAgentAspen iAgent®. expense system is set up with three options for logging expenses.
An expense that you have paid and you want to be reimbursed for is a Regular expense. Select the Vendor name from the Payee drop down box as it does not feed over to your client for a Regular Expense. They pay whoever they have in their system showing as the Payee for your organization.
If you want your client to pay the vendor who did the work directly, you would submit the expense as a Pass-Through and select the vendor you wish for them to pay.
If you want to keep a record of expenses you have paid for yourself that you know are not reimbursable, you would enter them as unreimbursable. This will help you to have a record for your own business bookkeeping.