Once you have created connection and verification codes for your network member, you can use your own best practices for contacting them and giving them the codes. However, below we have provided you with a sample template you could use for sending out the connection and verification codes to your network members if you so choose. This template includes instructions to help them with the process.
Simply copy and paste the content below into an email, insert the correct connection and verification codes you created for that network member, and add your name or your business name at the end before sending the email.
Email Template Subject Line
Background Checks and Aspen iRecord®
Email Template Body
As you know, we require any field service provider who accesses properties in the default process to have a satisfactory background check.
To ensure we comply with industry best practice, we are using Aspen iRecord® to manage these background checks. Simply follow the steps outlined below to get up and running on the system. If you have an account and background check on Aspen iRecord® already, go directly to STEP 5 – Connect to Networks.
STEP 1 - Register Your Business Account
Navigate to Aspen iRecord®. Click Register Now and complete the registration process by following the on-screen instructions.
STEP 2 – Select Background Check Company
Log into your Aspen iRecord® account, select a background check company and complete their business verification process to be allowed to submit a background check. This will take several days to process (depending on how quickly you provide them required documentation).
STEP 3 – Submit Background Check
Login to Aspen iRecord®, add contacts, complete necessary documents and submit a background check. This can take several days to process (depending on completeness and accuracy of information provided and court system involved).
STEP 4 – Receive ABC# & IC Status
Once a background check is complete, contacts are assigned an ABC# (Assigned Background Compliance Number) and IC (Individual Compliance) status.
STEP 5 – Connect to Networks
Enter the following unique connection and verification codes into your account. This will connect your business with ours in Aspen iRecord®.
Connection code: <Insert Connection code here>
Verification code: <Insert Verification code code here>
Thank you for your help during this process. We value our relationship with our field service providers, so we welcome your feedback.
If you have any questions or you would like to find out more about using Aspen iRecord® visit Aspen Grove Solutions Customer Care. The Help center has many useful articles on how to register, add contacts, submit contacts for background checks, and use connection codes.
<Your Business Name Here>